Human Resources Specialist

^{QUALIFICATIONS: Possession of an Associate’s or Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field; or A combination of education and relevant experience that provides the required knowledge, skills, and abilities. Prior experience supporting HR operations, recruitment, staffing coordination, or administrative functions preferred.}

^{LICENSURE OR CERTIFICATION REQUIREMENTS: Society for Human Resources Management (SHRM) certification desired but not required. (SHRM-CP or SHRM-SCP)}

^{EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive. Calculator, computer, computer software (e.g., ADP, Microsoft Office, SharePoint, Visio, and other applicable computer software), mobile phone, fax machine, copier, scanner, telephone, surface, and other standard modern business office equipment.}

^{INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:}

^{Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in or around crowds; has contact with potentially violent or emotionally distraught persons; this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.}

^{In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.}

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:
This position provides administrative and coordination support to the HR Administrator and does not independently interpret policy, make benefits determinations, or resolve employee relations matters. Issues beyond routine processing are escalated to the HR Administrator or AVP of Human Resources.

25%  Administrative & Operational Support

• Compile, maintain, and organize HR records, logs, and reports to support audits, leadership review, and compliance requirements.
• Perform other HR related duties as assigned to support departmental operation

• Provide recruitment coordination support, including requisition tracking, job postings, interview scheduling, and candidate status updates.
• Assist with the preparation, processing, and monitoring of personnel requisitions to ensure completeness, accuracy, and timely approvals.
• Coordinate job postings across approved platforms and internal systems in alignment with established recruitment procedures.

 15%  Benefits & Enrollment Support

• Provide administrative benefits support under the guidance of the HR Administrator and AVP of Human Resources, including responding to basic inquiries and assisting with enrollment documentation.

• Coordinate and support new hire onboarding, including pre‑employment documentation, orientation logistics, system access coordination, and onboarding checklists.
• Act as the first point of contact for staff regarding routine HR inquiries, escalating complex or sensitive matters to the AVP of Human Resources or HR Administrator as appropriate.

• Review HRIS transactions and employee data related to hires, job changes, leave, and benefits updates for completeness and accuracy, as entered by or routed through the HR Administrator.
• Conduct routine data quality checks and audits to identify missing, inconsistent, or inaccurate information and report discrepancies to the HR Administrator for correction and resolution.

• Prepare and distribute mandatory weekly staffing and HR reports for leadership, ensuring accuracy and consistency.
• Support the temporary requisition process, ensuring compliance with Chief Procurement Officer (CPO) requirements.
• Track temporary employee assignments, timesheets, and contract durations.
• Serve as a primary point of contact for vendor communication, including staffing agencies and benefit vendors, related to assignments, documentation, and coordination needs.

• Support HR leadership with budget alignment related to requisitions, temporary staffing, and benefit related changes.
• Assist with monitoring staffing costs and flag discrepancies or concerns for review.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)
Knowledge of: payroll practices and procedures; interviewing; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; supervisory principles and practices; computer software; community resources and services; public relations; records management; personnel administration; office management; government structure and process; labor market data and employment trends; state, federal, and local laws and/or regulations; human resources management; labor relations; employee training and development; local geographical area; English grammar and spelling; pertinent HUD regulations; state, federal, and local laws pertaining to public housing authority human resources matters; business administration; employment laws.

Skill in: computer operation; use of modern office equipment.

Ability to: apply common sense, understanding, reasoning and sound human resources-based judgment to properly evaluate, recommend and execute any recommended action; interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; select most qualified applicant according to specifications for referral; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; prepare and deliver speeches and presentations; conduct effective interviews; communicate effectively; train or instruct others; understand a variety of written and/or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to work site; meet aggressive deadlines and juggle multiple priorities.